Join Our Team

The Role

Project Youth is based across multiple sites in Georges River and Sutherland Shire local Government Areas. We have three (3) Youth Centres that function as both office spaces and program delivery sites; and four (4) houses that also function as office spaces and accommodation provision. Our Youth Centres are in Menai, Miranda and Hurstville. The houses are Sutherland, Jannali, Woolooware and Penshurst.

The Main Responsibilities

Infrastructure and Telecommunication:

What is required:

- Hosted cloud-based network that is scalable as the organisation’s users or data needs

change

- A cloud-based document management solution to centralise, store and remotely access

organisational data and documents;

- Migration and integration with existing cloud-based systems including the Project Youth

Intranet; Xero – payroll system; Tanda – timesheet and leave system; ApprovalMax –

invoicing system; phones (mobile and landline); client management systems; and

Catherder – Board of Directors management system.

- Microsoft Office 365 cloud service offering

- Collaborative working software so staff can work efficiently together on the same document, project or piece of work (i.e. Slack, Trello, Google Doc’s, Microsoft Planner

etc)

- Cloud based telecommunication solution to enable voice, mobility, and messaging, and a centralised Project Youth contact number (i.e., 1300 or other solution)

Why it is required: To ensure Project Youth is fit for the future, drive cost effective solutions, makes our working environment more efficient, and creates the capacity to work flexibly in the online/cloud-based environment. This includes the ability to work from home, work remotely

and work from different centres/houses.

There are currently no collaborative working systems in place, although staff do utilise a range of free versions including Slack, Trello

The Person

Without prejudice to Project Youth’s right to reject non-confirming tenders, during the tender evaluation process, Project Youth may seek clarification from tenderers of matters and rectification or resolution of errors or omissions in Tenders. Tenderers may be requested to attend meetings with Project Youth at a time and place to be notified by the Project Youth.

Executive team to review and discuss such matters.

The criteria to be used in the tender evaluation process may include, but will not be limited to:

▪ Qualifications and experience of ITP partners and the relevant staff;

▪ Accreditations, registrations, certificates and licenses your company;

▪ Efficiency and productivity;

▪ Approach and methodology;

▪ Quantitative and qualitative review of information provided in, and comparison of, tenders;

▪ Capacity to deliver the services;

▪ Not for profit knowledge and experience;

▪ Innovation in the delivery of IT services;

▪ Working methods and Tenderers’ track record in the delivery of similar services;

▪ Tenderers’ personnel, resources, facilities and future serviceability capacity;

▪ Expertise in IT equipment and infrastructure provision and how it might be applied in the following circumstances:

▪ Cloud based solutions

▪ Collaborative working software for teams/organisations

▪ Business Continuity

▪ Tenderer’s financial stability and any risks associated with a Tender;

▪ Value for money; and

▪ Any other factors Project Youth considers to be relevant.